How to Handle Currency Exchange Rates in E-Invoicing

Understanding Currency Exchange Rates in E-Invoicing

Managing currency exchange rates is crucial for transactions conducted in foreign currencies. In Malaysia, specific guidelines govern how these rates should be applied in e-invoices. This blog will clarify these guidelines to ensure compliance and accuracy in your e-invoicing practices.

Currency Exchange Rate Guidelines

The currency exchange rate in the e-invoice data field can be used for transactions conducted in foreign currencies, i.e., currencies other than Ringgit Malaysia (RM). Here are the key guidelines:

1. Compliance with Legal or Tax Requirements:
   • Suppliers must comply with legal or tax requirements on currency exchange rates as imposed by relevant authorities, such as the Royal Malaysian Customs Department (RMCD) or the Inland Revenue Board of Malaysia (IRBM), where applicable.
2. Internal Policy:
   • If no legal or tax requirement on the currency exchange rate is applicable, suppliers may follow their internal policy for determining the currency exchange rate.
3. Provision of Currency Exchange Rate:
   • Suppliers are required to provide the currency exchange rate in the e-invoice if the e-invoice needs to be converted into RM-equivalent.
4. Self-Billed E-Invoice for Importation of Goods:
   • Malaysian taxpayers may use their internal currency exchange rate for self-billed e-invoices related to the importation of goods.

Steps for Managing Currency Exchange Rates in E-Invoices

1. Determine the Currency Exchange Rate: Ensure compliance with relevant legal or tax requirements, or follow internal policy if no specific requirements are imposed.
2. Include the Exchange Rate in E-Invoice: Provide the exchange rate in the e-invoice data field if conversion to RM-equivalent is needed.
3. Use Internal Exchange Rate for Self-Billed E-Invoice: For importation of goods, use the internal currency exchange rate as required.

Conclusion

Properly managing currency exchange rates in e-invoicing is essential for compliance with Malaysian regulations and for accurate financial reporting. By following the guidelines outlined above, you can ensure your e-invoices are accurate and compliant.