How to Get a Digital Signature Certification in Malaysia

Introduction

every electronic document and transaction you handle is completely secure and trusted. A digital signature certificate can make this happen, offering a secure and legal way to authenticate your electronic documents and transactions. In Malaysia, getting a digital signature certificate is easy if you know the right steps and choose the right certification authority. This guide will show you exactly how to get and set up your digital signature certificate, making sure your transactions are safe and meet local rules. Let’s get started on boosting your digital security today!

How to Purchase a Digital Signature Certificate in Malaysia

Getting a digital signature in Malaysia is straightforward if you know what to do. Here's a simple step-by-step guide:

1. Email Request: First, contact Certificate Authorities (CAs) to request a quotation.
2. Issue PO/Payment Advice: Once you get the quote, complete the payment process.
3. Document Submission: Submit the necessary documents to the CA. They usually process this in 3-5 working days.
4. Verification: The administrative contact will be contacted for information verification.
5. Certificate Issuance: The certificate will be issued and sent to the administrative contact.
6. Configuration: Finally, configure the certificate with your ERP solution, with help from your ERP provider.

List of Certification Authorities and Recognitions

Under the Digital Signature Act 1997, licensed certification authorities can continue operations while their renewal applications are pending determination.

Licensed Certification Authorities

Pos Digicert Sdn Bhd (457608-K)

• Address: No 8-3A-02 Star Central, Lingkaran Cyberpoint Timur, 63000 Cyberjaya, Selangor Darul Ehsan
• Licence No: LPBP-1/2020 (4)
• Issuing Date: 25 December 2020
• Expiry Date: 24 December 2025
• Tel: +603 8800 6000
• Website: www.posdigicert.com.my

MSC Trustgate.Com Sdn Bhd (478231-X)

• Address: Suite 2-9, Level 2 Block 4801, CBD Perdana, Jalan Perdana, 63000 Cyberjaya, Selangor
• Licence No: LPBP-2/2020 (4)
• Issuing Date: 25 July 2020
• Expiry Date: 24 July 2025
• Tel: +603 8318 1800
• Fax: +603 8319 1800
• Website: www.msctrustgate.com

TM Technology Services Sdn Bhd (571389-H)

• Address: Level 51, North Wing, Menara TM, Jalan Pantai Baharu, 50672 Kuala Lumpur.
• Licence No: LPBP-3/2023(3)
• Issuing Date: 14 April 2023
• Expiry Date: 31 July 2024
• Tel: +603 2240 1221
• Website: www.tmca.com.my

Raffcomm Technologies Sdn Bhd (1000449-W)

• Address: Lot 32.02 Level 32, Sunway Putra Tower, 100, Jalan Putra, 50350 Kuala Lumpur
• Licence No: LPBP-4/2021 (1)
• Issuing Date: 1 May 2021
• Expiry Date: 30 April 2024 (Renewal in progress)
• Tel: +603 4040 0091
• Fax: +603 4040 0095
• Website: www.rafftech.my

Who Needs a Digital Signature in Malaysia?

Digital signatures aren't just for tech gurus. Here's who can benefit:

• Businesses: Managers, owners, directors, partners, and authorized signatories for e-invoices, contracts, agreements, board meeting minutes, tenders, secretarial compliances, and financial documents.
• Government Officials: Federal and state-level agents for authenticating official documents.
• Legal and Financial Professionals: Lawyers, accountants, and financial advisors for signing legal contracts, financial statements, and client agreements securely.
• Healthcare Providers: Hospitals and clinics for signing electronic health records, medical prescriptions, and consent forms.
• Educational Institutions: Key managerial personnel for administrative tasks like signing enrolment forms, academic transcripts, and certificates.
• Individuals: For personal transactions, signing contracts, agreements, or documents electronically.

Documents Required to Apply for Digital Signature

• Identity Proof: Copy of MyKad (for individuals) or company registration documents (for businesses).
• Business Registration Documents: Certificate of incorporation, registered partnership deed, etc.
• Address Proof: Utility bill, bank statement, or rental agreement.
• Authorization Documentation: Letter of authorization for company representatives.
• Additional Information: Depending on the CA's requirements and the certificate's purpose.

Conclusion

Digital signatures are essential for securing your electronic transactions and documents. By following these steps and choosing a reliable certification authority, you can ensure your digital communications are secure and legally recognized in Malaysia.

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For more detailed information, check out our comprehensive blog - Digital Signature in Malaysia e-invoicing